Tuesday, January 15, 2013

Ensuring Email Marketing Success

Email marketing is one of the most commonly used forms of reaching out to potential or existing customers. However, most of the times, this is the activity which yields the least results. Not because it does not work, it’s because it is not done properly. 

This article shares some very high level tips for making your email marketing initiative a success.

First of all, identify the objective of your email campaign. This is very important because all the below mentioned aspects will need to align with that. 

Email Design
Email design is one of the most crucial factors for the campaign success. Here are some of the easy to follow and easy to implement guidelines.
  • Call to Action: Identify one or two clear call to action items. The Call to Action items should be placed in the upper portion of the email. Don’t bury it way down because in many cases, people will never scroll down the preview pane to read your complete message.
  • Images: Be careful with the usage of images. While images make the emails look beautiful and better, you need to ensure that you do not use very heavy images. That tends to make the email go in spam. Also, do remember that you check the creative common license and refrain yourself from just picking and using images from search engines.  
  • Length of Message:  You might have lot of things to communicate. But restrain yourself from writing lengthy text. Keep it simple and short. Bullet lists work better than long paragraphs. Use appropriate font styles to drive attention to important items. 
  • Plain Text or HTML: I suggest prepare both the versions (Plain Text as well as HTML). All email programs allow you to setup both versions. Based on the setting at the receiver’s end, appropriate format is delivered.
Content is another most important aspect which you need to pay attention to. As said, ‘content is king’

  • Mind the keywords: Make sure you use appropriate words in your campaign. Keywords such as free, offer and discounts etc could get your email in spam. So watch for these.
  • Caps/ Exclamations: Definitely don’t use all capital letters in your emails. Watch the exclamation marks. Don’t use unnecessary punctuation  This is not your causal Facebook update. This is a formal email communication, so definitely proof read the email and watch out for grammatical mistakes.
List Management
Once your campaign design and content is ready, you are ready to send across the email to your list. Do note that List Management is a very important factor which you should definitely not ignore. You need to have a very well maintained, well cleaned up list.

  • Manage Opt-in: Make sure that you do not spam the people who have not opted in to your list. Sending emails to non opt-in list is spam and can get your email server blocked. So even if you have a ‘researched’ list or have ‘purchased a database’, do not send emails to those without their explicit permission.
  • Unsubscribe Option: Always remember to include an ‘Unsubscribe’ option in your email campaign. The receiver should always have the flexibility to unsubscribe from your emails. Make sure you remove the unsubscribed members from your lists. Respect their choice and ensure that no communication goes out from you to them.
  • Forward Option: You can choose to include an option to let receivers forward the email to their friends. This will help you spread your message to those members who may not have subscribed to your campaign.
Best Practices:
On closing notes, here are some best practices for subject lines, timing and frequency of your campaigns. 
  • Subject Line: Short and simple yet impactful subject lines (maximum 8 words) can significantly increase the open and read rate of your campaign. Spend considerable time in deciding the subject line of your campaign. Watch the keywords too (read point above about the keywords to avoid)
  • Time: You just can’t schedule the campaign and forget about it. Understand and study your audience, their reading habits and then schedule your campaign. No point in sending the campaign when your audience is in no mood to read your email or does not have time.
  • Frequency: Here is the Rule of Thumb: Never ever send too many email campaigns. Just because you are excited about some news, does not mean that you have to broadcast it through an email campaign. Be selective about what you share and how often you share. Then only it will have an impact. Make people look forward to email from you.
Have more tips to share? Share those as comments for fellow blog readers. 


  1. Thanks, to sharing this article, it's really helpful for me. Email design is one of the most crucial factors for the campaign success. Here giving a very simple rules and guideline of email marketing so that's easily recognize to users. Comparative Market Analysis

  2. Thank for sharing nice information related to web design and internet marketing Visit website...........

  3. Using email marketing engages readers. Email marketing campaigns are interactive. Include graphics, Flash and surveys, for example, to bring potential clients into an experience with your company and its product.

  4. A website online marketing responsibility is to ensure exposure and conversion working alongside the purchasing and sales teams.

  5. E mail marketing is an important part of promotional strategy and every aspect holds its own value, as it’s mentioned “Content is King” so the main body of E mail should be written in brief and highly relevant.

  6. Good sharing.E-mail marketing is a type of marketing for any business and is very effective wherein you spend less and attract more customers thereby great profit.
    In this type you have to first get a list subscribers ,send e-mails to them,track down the result and get the valuable feedback from your customers.I use the Express e-mail marketing service from XnYnZ.com and no matter where I am I can reach my clients. There are no boundaries with email marketing.